How to run a GM

We hold 4 general meetings (GMs) per year, called by the directors. There must be 14 clear days’ notice to all members but they may be held at shorter notice provided 90% of members agree in writing. Notices should specify:

1) date

2) time

3) place of meeting (usually a remote Google Meet meeting)
4) agenda

Notices are posted to our discussion platform Loomio.

The purpose of GMs is to ensure that members are given the opportunity to participate in the decision making process of BCG.

Quorum is 3 Members or 25% of membership, whichever is greater. Questions for the GM are decided by the majority of votes. A written resolution is circulated and signed by majority.

One of the terms of participation is that in order to maintain active membership, you must attend at least 2 meetings a year (either remotely or in person.)

Schedule of Meetings 

1) The agenda must decided within 2 weeks of the date of the meeting. Agenda items need to be collected a month prior to the meeting date. Post the agenda on the notice thread on Loomio. Members will need to register their attendance to the meetings on TeamUp, and a note can be added to the discussion: "Please register on TeamUp if you're planning to attend." with a link to the relevant page on TeamUp.

Preparing the agenda for a GM 

2) Set up a meeting on Google Meet and include details in notice on Loomio:

How to start a meeting on Google Meet 

Or set up the meeting in person and be sure to indicate in the notice where the meeting is to be held. It's worth noting that for GMs, attendance is easier for members if the meeting is remote.

3) Give time for people to arrive and do a quick introduction.
Follow the Agenda. 

4) At the end of the meeting, minutes are shared: How to share Minutes  and stored on our Google Drive: Minutes