Chair

The Chair is expected to lead the Board and focus it on strategic matters, overseeing the Co-op's business.

Our current Chairs are Guy Lochhead and Paul Hurley.

Responsibilities List

• Schedule the dates of the General Meetings 

• Schedule the date of the AGM 

• This must be within 6 months of the end of the financial year

• Coordinate with the Secretary to review all policies (inc. Code of Conduct) within a month of AGM

• Make sure that any new policies are written, or old ones amended as necessary

• Prepare agenda for General Meetings

  • Post a thread on the forum 3-4 weeks before the meeting

  • Lock the agenda for new ideas 2 weeks before

  • Organise/make decisions on final agenda and post 2 weeks before

• Ensure that Directors' Meetings take place as necessary

  • Make sure that at least 3 directors are able to attend

• Be responsible for processing feedback/complaints or anything that needs to be treated with confidence

• Write/Review/Amend* any contracts / memorandum of understanding or other documents relating to relationships BCG has with any parties 

  • *or find a volunteer to write/review/amend

• Ad hoc project management including recruitment management

• Facilitate meetings: If they are absent, then the members present shall choose one of their number to be the chairperson for that meeting (signed rules 52. Policies/Code of Conducts)

Time Management Notes:

Most of these tasks can be done on a monthly or even quarterly basis, but may need to be available for any urgent ad-hoc items (e.g. a complaint coming in, or a partnership agreement needing to be written or signed)

Induction requirements

• Shadow the existing person with Chair responsibilities for a period of time

• Be given induction into all BCG policies

• Be given induction with the relevant handbook documents for the tasks above

• Admin Access to TeamUp

• Admin Access to Google Workspace Admin