How to run an Operations Meeting

These meetings are open to all members and serve as updates and involve decision making about class numbers, finance, timetabling etc. They run monthly. The purpose of these meetings is to relieve the pressure on directors' meetings.

Notices of the meeting should specify:

1) date

2) time

3) place of meeting (usually a remote Google Meet meeting)
4) agenda

Notices are posted to our discussion platform Loomio and members can add items to the agenda for discussion.

Questions arising will be determined by majority of votes.

There is no requirement for members to attend Operations Meetings.

1) The agenda must added to the Loomio discussion thread giving notice of the meeting. Members will need to register their attendance to the meetings on TeamUp, and a note can be added to the discussion: "Please register on TeamUp if you're planning to attend." with a link to the relevant page on TeamUp.

Preparing the agenda for a GM 

2) Set up a meeting on Google Meet and include details in notice on Loomio:

How to start a meeting on Google Meet 

Or set up the meeting in person and be sure to indicate in the notice where the meeting is to be held.

3) Give time for people to arrive and do a quick introduction.
Follow the Agenda. 

4) At the end of the meeting, minutes are shared: How to share Minutes  and stored on our Google Drive: Minutes